The full wedding planning package provides you, the couple, with a stress-free approach to planning your wedding day. We will set up meetings with these suppliers on your behalf, at a time convenient to you. 

The team at Inspirational Events will manage all aspects of your wedding and will be available throughout the process to ensure that your entire wedding remains stress-free and enjoyable.

• Return flights to and from South Africa to the destination are to be provided and paid for by the client.
• Our international package will include a minimum of 8 days at the destination.
• 1x day travel to the destination.
• 3x full days prior to the wedding day for set up and or meetings.
• 1x full wedding day.
• 1x full clear up day of the wedding.
• 1x full day off.
• 1x travel day to South Africa.

• Accommodation at 4 –star hotel • Breakfast, lunch, dinner to be included all staff members.

• Transport / Transfers: A minimum of 2 rental cars to provided to the team – ALL EXPENSES TO BE COVERED. If rental car/s is not provided, all transfers for the team will be paid for by the client.

​Décor styling for the wedding:

Décor styling is the service of taking a couple's personality and translating it into a cohesive concept that incorporates stationery, décor hire, draping, lighting, dance floor furniture, and flowers for their wedding. With our eye for detail and years of experience, we will make sure that every element of your event is perfect.

Venue search and evaluation:

This service is for the overwhelmed client that does not have the time to acquire it, and wants to find the perfect venue!

As wedding planners, we become the expert that can evaluate and compare venues for you to ensure you make an informed decision about which venue to choose, also ensuring you have chosen the best possible value for money for your special day.

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Supplier procurement and management:

We will get you a minimum of 3 quotes of each supplier and compare them side by side to ensure the client makes the best decision. 

Budget and payment schedule management:

Ensuring that the client is constantly updated with the budget changes and expenditures as and when suppliers are confirmed and payments are made. We keep track of all payments made to suppliers and reminding clients of all payments that need to be made.

Planning and time management:

Designing a planning schedule that has all meetings, tastings, fittings, deadlines, payments for all suppliers, and bridal parties, and keeping clients up to date until the wedding date. This schedule is constantly updated and changes according to the client's diary. We will send constant reminders and updates of the schedule to ensure all planning activities are done timeously before the big day.

Consultation:

Mood board - Discussing your Big Day Ideas and Visions.

Questionnaire - Inhouse questionnaire for us as wedding planners to get to know you better.

Venue search and evaluation - Top 3 recommendations based on comparisons done are selected for venue viewings.

Floorplan layouts - Suggesting specific areas for each of the proceedings.

Supplier procurement and management.

General logistics relating to the design.

Confirm of details the venue needs.

Confirming staff requirements.

Confirming bar requirements. (if applicable)

Arranging all meetings with the venue coordinator.

Caterers -  Source suppliers fitting personal and budget requirements.

Compare and evaluate all quotations to ensure you have the best for your wedding.

Assisting with the designing of the menu, arranging all food tastings and confirm the final menu.

Confirm on the day logistics.

Setup management:

Creating logistics schedule for all suppliers to ensure all suppliers who are independent are arranged to arrive at appointed times to deliver their services. Ensuring all suppliers receive their setup schedule and confirm their times and services / products. Taking into consideration the amount of time each task will take and ensuring that there is enough staff to complete the task on time. Ensuring that all suppliers deliver exactly what service / product that was contracted by the client. Ensuring setup for ceremony, cocktail, and reception is completed on time.

On the day management:

Includes set up management, drafting, communicating, and confirming set up a schedule. Managing all suppliers including venue, photographer, videographer, hair and makeup artist, DJ, and entertainment throughout the day, regarding timing schedules and any changes. For example, if the ceremony starts an hour late, the kitchen needs to be informed, as does the MC, DJ, photographer and videographer, perhaps we can discuss how we can catch up on the schedule, or in some instances, overtime rates will have to be approved and signed off on.

Cake:

Assisting with choosing cake design.

Arranging cake tasting.

Compare and evaluate all quotations.

Confirm on the day logistics.

Attire:

Arrange shopping appointments for Bridal Gown, Groom Suit & Bridal party attire.

Arranging all fittings or alterations.

Arranging all collections.

DJ & Entertainment:

Sourcing the best suited DJ, entertainment or musicians to fit in with your guests and style of music.

Compare and evaluate all quotations.

Ensuring all equipment is up to date and in line with venue requirements.

Ensuring all the key songs are chosen and provided to DJ.

Confirm on the day logistics.

Stationery:

Compare and evaluate all quotations.

Assist with wording for all stationery.

Ensuring that invitations are sent out at the right time with the right RSVP date.

Ensuring all content is sent to stationers at the right time for print and production.

Assist with the seating charts.

Collecting final stationery for Ceremony and Reception.

Photography and Videography:

Sourcing a photographer and videographer that is incredible and would be match the personalities of the couple.

Compare and evaluate quotations or packages.

Arranging Engagement shoot logistics and styling.

Confirming on the day schedules and logistics.

Gifts:

Coming up with favor options.

Comparing and evaluating all quotes.

Ordering all favors.

Collection and delivery of favors.

Ensuring all favors are packaged or presented beautifully and given to all guests.

Marriage Officers:

Compare and evaluate all quotations or packages.

Confirming all legalities that need to take place.

Confirming on the day logistics.

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Hair and Make-up:

Compare and evaluate all quotations or packages.

Arranging hair and make-up trials.

Ensuring touch up kits are confirmed.

Confirming on the day logistics.

Décor and Décor concept meetings:

Developing your mood board.

Discuss floorplan layout.

Overall finalized concept of design.

Compare and evaluate all quotations or packages.

Arranging mock-ups to ensure that your dream becomes a reality.

Arranging delivery, setup, breakdown, and collection.

Flowers:

Developing your mood board.

Overall finalized concept of design.

Compare and evaluate all quotations or packages.

Arranging mock-ups and attending mock-ups.

Arranging delivery, setup, breakdown, and collection.

Budget:

Completed after all mock-ups have been completed.

Based on and including the décor concept document.

We draw up a full wedding budget for you that includes all aspects of the wedding. 

This will help break down the overall spend of the wedding.

We work with you to ensure that the budget fits into what you would like spend.

Drafting of all schedules required:

Setup & breakdown schedules.

Venue schedules.

Hair and make-up schedule.

Running of the day's schedule including Ceremony, Pre-Drinks & Reception. 

MC schedule with venue house rules.

DJ schedule with the song list for wedding proceedings.

Photographer and Videographer photoshoot list.

A final consultation:

Hand-over of all the final details.

Draft schedules finalization.

Liaising with all suppliers, sending all schedules, making changes where requested.

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Honeymoon:

We do love you a lot, however, this is very personal and a travel agent will be much better suited to assist. 

The international wedding planning fee is subject to change based on the full wedding budget.

Wedding rehearsal at the ceremony venue.

On the day coordination 

(8 am – 8 pm)

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*Does not include the cost of flowers or hiring of décor.