On the day co-ordination is a vital aspect of any wedding day. The team at Inspirational Events will manage all aspects of the wedding day, including suppliers and guest liaison. A comprehensive Event Timing document will be drawn up to ensure that your wedding runs on time and without delay or issue. This service will commence on the morning of your wedding and will conclude after the evening formalities.

Setup management and Logistics:

Creating logistics schedule for all suppliers to ensure all suppliers who are independent are arranged to arrive at appointed times to deliver their services. Ensuring all suppliers receive their setup schedule and confirm their times and services / products. Taking into consideration the amount of time each task will take and ensuring that there is enough staff to complete the task on time. Ensuring that all suppliers deliver exactly what service / product that was contracted by the client. Ensuring setup for ceremony, cocktail, and reception is completed on time.

On the day management for the wedding:

Includes set up management, drafting, communicating, and confirming set up a schedule. Managing all suppliers including venue, photographer, videographer, hair and makeup artist, DJ, and entertainment throughout the day, regarding timing schedules and any changes. For example, if the ceremony starts an hour late, the kitchen needs to be informed, as does the MC, DJ, photographer and videographer, perhaps we can discuss how we can catch up on the schedule, or in some instances, overtime rates will have to be approved and signed off on.

Drafting of all schedules required:

Setup & breakdown schedules.

Venue schedules.

Hair and make-up schedule.

Running of the day's schedule including Ceremony, Pre-Drinks & Reception. 

MC schedule with venue house rules.

DJ schedule with the song list for wedding proceedings.

Photographer and Videographer photoshoot list.

The wedding coordinating fee is subject to change based on the wedding budget.

On the day coordination 

(8 am – 8 pm)

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*Does not include the cost of flowers or hiring of décor